Minutes of Board Meeting

Kayscreek Irrigation
PO BOX 190 Layton, UT 84041

Minutes of Board Meeting

January 31, 2012

290 N Angel Street
Kaysville, Utah 84037


Scott Green, Pres.
Jay Love, Vice Pres.
Jon Green
Joe Hill
James Woodruff
Joanna Stowell, Sec.

President Scott Green Presiding

Scott expressed his appreciation for all the help Woody has given us in his capacity as head of engineering for Layton City (i.e.: engineering advice, pipe design, etc.). He expressed a desire to have Woody as part of Kayscreek’s Board of Directors but stated that the decision would ultimately be made by the shareholders. The Board agreed based on the fact that Woody would be an elected member and that his membership would not be an inherited position passed among Layton City officers. Scott stated that Glenn Perkins had not been active as a board member for a while and that if he wanted to step down, Woody could be nominated in his place.

Woody stated that Layton City has come to see the importance of secondary water and that it provides a lot of savings versus Davis Weber or the culinary water provided by Weber Basin. He also stated that to expand infrastructure for the city to use culinary water, the cost would be $8 million. The same expansion for Kayscreek secondary water was almost $4 million, so the savings for the city are tremendous.

Scott said that when new housing developments are created we could easily put in dry lines, foot the cost ourselves and then maintain them. Woody then said that if the water was available, Layton City would require new homes to hook up and the hook-up fee would be included in the cost of the new home permits.

Scott spoke of the boundary lines between Kayscreek and Davis Weber water. He expressed a desire to work out a deal with Davis Weber where we would agree to stay out of Kaysville if they would allow us to supply Layton City with water. Woody stated that Layton City wanted to work with Kayscreek. Scott said we could push for certain areas and arrange swaps. Andy and Woody are talking and Scott said he would approach Davis Weber and Weber Basin about the issue.

Scott had a list of items needed for work and sought the board’s approval for their purchase. The items included a chop saw (used – $400-$600), a small electric pump ($1000), a compactor ($1000), a generator ($900), and a GPS system for marking the pipes and the bends in the pipes. He said that Layton City has located Kayscreek pipes with GPS while they were working in the public roadway, but as soon as the pipes turned onto private land they could no longer help. He mentioned that the cost to rent a GPS system was $1300 a month, so a purchase would quickly pay for itself. Woody recommended a handheld GPS system that would cost around $4500. John made a motion to approve the purchases and it was seconded by Joe.

Joanna brought up the question of how to handle stockholders who had not paid their bill and whether we could repossess their stock. Scott said the lawyer should be consulted.

John brought up the problem of backed up water on Weaver Lane caused when Day Layton and Dix Roberts changed the height of their water collection box. It is causing a back up of water in the old cement pipes that were only made to be a conduit for water, not to hold water under pressure. Layton City is concerned about possible damage to the roadway. John and Wes will dig out the pipe if that is what is decided needs to be done (or line it), but Scott will see Layton City’s lawyer for advice on how to handle the problem since it is caused by the changes to the box rather than deficiencies in the pipe.

Woody mentioned that the city would like written standards for pipes, valves, etc. that would be given to subcontractors who were working in new subdivisions. He stated that colored pipe (purple) would probably be required by the city and that the ductal iron would need to be C-900.

Joanna asked if we should develop a cover letter of instructions to include with each new stock certificate that would help people understand how to properly sell or transfer their stock. Scott agreed.

The date for the Biennial Shareholders Meeting was set for Thursday, March 8, 2012 at the City Council Room. Scott reminded everyone that we would set a time limit of 3 minutes per stockholder. It was discussed that postcards announcing the stockholders meeting should go out to each shareholder 2 weeks prior to the meeting. The Board Meeting was then adjourned.

Joanna Stowell/Secretary